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BPA/BPM

SAP Build Process Automation

Complex SAP processes, 
connected and run with low code.

SAP Build Process Automation is a low-code process automation service on SAP Business Technology Platform. It brings workflow, RPA and decision management (Decision) together on one platform, so you can build processes tightly connected to core systems such as SAP S/4HANA with less development effort.

What you can do with SAP Build Process Automation

  • Workflow management

    Design approvals and task assignment visually, flexibly adding exceptional approval routes that standard SAP features can’t handle.

  • RPA (automating SAP screens)

    Robots take over routine work, including SAP GUI screen operations, automating manual tasks standard SAP doesn’t cover.

  • Decision (rule-based decision automation)

    Define decision logic with conditions visually, automating rule-based decisions such as whether approval is needed or credit checks.

  • Standard SAP integration

    Tightly connected to standard SAP products such as S/4HANA and SuccessFactors, for process automation that starts from core data.

  • AI document processing

    Document Information Extraction reads unstructured data such as invoices and purchase orders automatically, streamlining entry into SAP.

  • Low-code development environment

    Develop workflows, apps and automation together in SAP Build, easy to start even without engineers who know SAP inside out.

Issues

Even with SAP in place, do these challenges remain?

Approval flows standard SAP can’t handle are run in Excel and email

Company-specific approval rules that SAP’s standard workflow can’t express are still handled manually outside SAP.

Work spanning SAP and surrounding systems depends on manual copying and checking

Data exchange between SAP and other systems isn’t automated, so staff check and re-enter data each time.

SAP is in place, but automation and workflows beyond it haven’t moved forward

SAP runs as the core system, but the processes around it are still done by hand the old way.

SAP Build Process Automation
solves all of these at once.

Benefits

Take automation in your SAP environment a step further, with ITSO.

01

Certified SAP partner

ITSO officially provides SAP implementation and development support, making full use of SAP Business Technology Platform’s latest features.

02

Tight integration design with S/4HANA and other core systems

Drawing on our understanding of standard SAP features, we design workflows consistent with your core system data and processes.

03

Workflow, RPA and Decision used together

Combining all three, we build approval, decisions and task automation as a single process.

04

A low-code development team in SAP Build

We set up low-code development you can change yourselves, aiming for something easy to run even without SAP specialists.

05

Step-by-step automation that builds on your SAP investment

Making the most of your existing SAP assets and data, we propose a step-by-step automation roadmap based on priorities.

06

Maintenance and expansion after rollout

Ongoing remote support for SAP upgrades, workflow changes and new processes.

Flow

Three steps to go-live, in as little as two months.

  1. 1

    Consultation and requirements

    2–4 weeks

    We organize the work and approval flows standard SAP doesn’t cover, and define what to automate and which SAP modules to connect.

  2. 2

    Workflow and automation development

    3–6 weeks

    We develop in SAP Build, combining workflow, RPA and Decision, including integration testing with SAP.

  3. 3

    Testing, rollout and adoption

    1–4 weeks

    After a trial run with the relevant departments, we roll out to production and keep proposing improvements once it is running.

Scene

SAP Build Process Automation is at work across a wide range of tasks that use SAP.

  • Purchasing

    Automated order approval connected to SAP

    Approval routes based on amount and conditions were designed as workflows, with results applied to SAP automatically, shortening lead time to ordering.

  • Finance

    Automated invoices and exceptions SAP couldn’t handle

    Combining Document Information Extraction and RPA automated everything from entering invoices into SAP to escalating exceptions to staff.

  • HR

    Onboarding automated with SuccessFactors

    Using data in SuccessFactors, account creation and registration in various systems were automated, reducing the effort of onboarding.

Contact us

FAQ

  • SAP’s standard workflow is strong for routine approvals in core operations, while SAP Build Process Automation lets you design workflows flexibly with low code and handle complex automation combined with RPA and Decision. It suits company-specific rules the standard features can’t cover.

  • A single process takes 2–4 weeks, and a standard implementation combining SAP integration with RPA and Decision takes about 2–3 months. We propose a separate roadmap depending on how complex your SAP environment is.

  • Yes. Through SAP Business Technology Platform, it connects by API to external systems and SaaS beyond SAP, so you can design automation for whole processes centered on SAP, including surrounding systems.

  • The basic approach is to design the overall flow, including human decisions and approvals, as a workflow, and leave routine repetitive tasks such as SAP screen operations to RPA. ITSO proposes the best split for your work.

  • Because it runs on SAP Business Technology Platform, no direct changes to your SAP core (such as S/4HANA) are needed. It connects through APIs and standard connectors, keeping the impact on your existing environment low.

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