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RPA

WinActor

Automation that takes root, 
built for how Japanese teams work.

WinActor is a Japanese RPA tool that grew out of research and development at the NTT Group. With flowchart-style scenario building and extensive Japanese-language support, even people with no programming experience can learn it quickly. Backed by a long track record at Japanese companies, ITSO supports you end to end, from design and development to making automation stick.

What you can do with WinActor

  • Flowchart-style scenarios

    Create scenarios just by linking steps with shapes and arrows. Business staff can design and review the flow themselves, with no programming knowledge.

  • Automatic recording of screen actions

    Keyboard and mouse actions are recorded and turned into scenarios, so routine PC work can be automated exactly as it is done.

  • Works well with Excel and core business systems

    It handles everything from Excel and web systems to legacy client apps, and is known for working well with the business software used at Japanese companies.

  • WinDirector (central management)

    Robots running on many PCs are managed from WinDirector, with schedules, status and licenses visible and controllable in one place.

  • Extensive Japanese-language support

    As a Japanese-made tool, it comes with rich Japanese manuals, a support desk and training, keeping early stumbles to a minimum.

  • Licensing that makes small starts easy

    Pricing that supports starting with a single PC, so you can add robots and departments step by step as you see results.

Issues

Driving automation from the front line? Do these challenges sound familiar?

You introduced RPA, but only one person can work with it

Only certain staff can create or fix scenarios, so robots risk stopping every time someone transfers or leaves.

When errors occur, finding and fixing the cause takes too long

Small screen layout changes or system updates stop robots, causing confusion on site and days of recovery each time.

Robots are scattered across PCs and departments, with no overall view

Each department builds and runs its own robots, and headquarters can’t see what is running where or how many licenses are in use.

WinActor solves all of these at once.

Benefits

Make automation take root with ITSO.

01

Design and documentation anyone can follow

We set up clear scenario structures, naming rules and operating documents so robots keep running even when staff change.

02

Training for frontline staff

Hands-on training helps frontline staff create scenarios and make simple fixes themselves, supporting in-house development.

03

Error handling and maintenance on your behalf

We quickly diagnose and fix robots stopped by screen changes or system updates, keeping things running smoothly and easing the load on your team.

04

Company-wide visibility with WinDirector

We set up central management of scattered robots in WinDirector, so headquarters can see run status and license usage.

05

Step-by-step growth from a small start

Start with a pilot on one PC and one task, then plan departmental rollout as results come in, expanding automation at a comfortable pace.

06

Ongoing maintenance and operation

Regular remote checks and scenario improvement proposals continue after rollout, so you can rely on us for operations.

Flow

Three steps to go-live, in as little as one to two months.

  1. 1

    Consultation and task review

    1–3 weeks

    We carefully review on-site procedures and organize the scope and flow of work to automate, also agreeing on a design approach that doesn’t depend on one person.

  2. 2

    Scenario design and development

    2–4 weeks

    We build scenarios as flowcharts, structured for clarity, and give frontline staff lessons as needed.

  3. 3

    Testing and go-live

    1–2 weeks

    We test with real business data to confirm everything works as expected, and follow up for a period after go-live to see it running smoothly.

Scene

WinActor is at work across a wide range of departments and tasks.

  • Accounting and general affairs

    Automated Excel reporting and invoicing

    Compiling data from several Excel files and issuing, converting to PDF and sending invoices are automated. In one case, monthly processing time was cut dramatically.

  • Sales administration

    Automated entry into the order system

    Copying order information received by fax and email into the core system is automated, reducing input errors and speeding up processing at the same time.

  • HR and labor

    Attendance data compiled and passed to payroll

    Extracting and checking data from the attendance system and passing it to payroll are automated, easing the load during the busy turn of each month.

Contact us

FAQ

  • Yes. Because WinActor builds scenarios as flowcharts, it is easy to learn even for staff with no programming experience. Besides the initial build, ITSO also trains your frontline staff.

  • Consistent naming rules, clear operating documents and a maintenance team of several people are key. ITSO builds this approach in from the start and proposes scenario structures that are easy to hand over.

  • Yes. WinActor offers licensing for small deployments, so you can start with a pilot on one task and one PC and expand step by step as you see results.

  • With the WinDirector management option, schedules, status and licenses for robots on many PCs can be managed in one place. ITSO helps you set up the management structure.

  • Yes. As part of our post-rollout maintenance service, ITSO investigates and fixes errors on an ongoing basis, adapting flexibly to screen changes and system updates.

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